Managing a team is more than just measuring key performance indicators, and making sure everyone is doing a good job; It is also about managing people. Without understanding how your team truly feels and thinks about their jobs, retention and growth are likely to stall.
The point is, many employees don’t feel like they can be completely honest. That’s where software like OfficeVibe can really make a difference. Let’s take a look at what OfficeVibe is and how you can use it for better team management.
What is OfficeVibe?
Officevibe is a user-friendly platform that provides a safe space for your team to give honest feedback, as well as let you know how they really feel. It is designed keeping remote working in mind to bridge the gap of engagement between the employees and the company.
Every week, Officevibe sends an automated Pulse survey via email to your direct reports. Each survey has different questions each time related to 10 key metric areas.
Your team can then answer questions in the app and keep it anonymous. The amalgamated scores and written feedback will then be returned to you, which you can review on the Analysis page.
If you choose, you can also send your own custom surveys from the Analysis drop-down to collect your team’s thoughts on specific things. Plus, there is a range of survey templates that you can choose from.
Officevibe is also the place to work with your team on personal development, and it keeps everything transparent and secure.
1. Providing 1-on-1 in OfficeVibe
Keeping your 1-on-1 meeting notes in Word documents or spreadsheets works perfectly well, but they run the risk of being saved to a folder, never to be seen again. With Officevibe, 1-on-1 notes are stored in the app, so you and your team members can view and edit them in real-time.
At each 1-on-1, you can click Add Section or Add Talking Point as many times as you like (or alternatively, hover over the 1-on-1 and click the gray plus sign to insert). .
You can schedule a 1-on-1 in advance by selecting the Invite Team Member button in the bottom-right of your screen to add your team member to it. They can then also add their own segments and talking points to prepare for your meeting.
To start the meeting, just click Start 1-on-1, and click Complete Meeting to create finishing notes and send them feedback. It will then be stored in Officevibe and visible to both of you.
2. Using Action Items
When you complete a 1-on-1 meeting, you can add action items below and assign them to either yourself or a member of your team. Action items are basically the actions that need to be completed after the discussion in your meeting.
Not only will they be saved in 1-on-1, but they’ll also be stored on your team member’s page. To access it, simply click on your team member’s name from the list of members on the bottom-left side of your screen and then, on the team member’s page, toggle on the Action Items tab.
When done, simply click on the gray tick symbol next to it, and it will turn blue. Your team can also do this by clicking Action Items on the toolbar on their homepage.
When your next 1-on-1 round with them comes up, you can explore the assigned tasks together. Using tasks in this way means that you and your team have visibility into what is being asked, and holds you both accountable.
3. Set Goals in Officevibe
Goal setting is a great way to set objectives for your team. Officevibe enables you to measure progress as well as keep it all in one place. You can create individual goals for particular staff members, or goals for the entire team that the entire team will work to achieve.
Then, from the Goals page, you and your team can update your progress at regular intervals by selecting a recorded goal, and clicking the blue Update Progress button.
4. Add resources to your team
Officevibe enables you to share resources with your team for quick access. It’s a great option if your team is working regularly from Officevibe, and it’s useful for keeping your team on the same page.
To do this, simply click your name under Teams > Resources > New Resource on your toolbar. Paste the URL, name it Resource, and select Add Resource. Your team will then be able to access it from their OfficeVibe home page.
Use Officevibe to manage your team
Officevibe is a wonderful platform for managing teams, especially if you’re working remotely, to get their input and keep everyone connected. This keeps everything organized, and will give you a level of control that previously seemed impossible. Give it a try, and see if it can make a difference for your team.